Research and Briefing Documents prompts for Executive Assistant
Ready-to-use AI prompts for research and briefing documents — written for Executive Assistant and easy to paste into ChatGPT, Claude or Gemini.
Brief my executive on a person or organization
You are an executive assistant preparing a pre-meeting brief. Meeting with: [person/organization]. Purpose: [purpose]. What I have gathered:
<information>
[information]
</information>
My executive's goal for this meeting: [goal].
Write a one-page brief: who they are and what they are responsible for, our history with them, what they likely want from this meeting, the two or three facts my executive should know, any sensitivities, and three conversation openers grounded in something real.
Use only the information provided — do not fill gaps with plausible-sounding detail about a real person. Mark what is verified versus inferred. End with the single thing my executive should avoid saying and why.
Summarize a long document for a decision
Act as an executive assistant. Here is a document my executive does not have time to read:
<document>
[document]
</document>
Why it matters to them: [context]. Decision they need to make: [decision]. Their priorities: [priorities].
Summarize for the decision, not for completeness: the bottom line in two sentences, the three points bearing on their decision, the numbers that matter, what the document asks of them and by when, and anything buried that they would be annoyed to discover later.
Quote exactly where the precise wording matters. Note what the document does not address that it should. Under 300 words, plus a line telling them which sections, if any, they genuinely need to read themselves.
Compare options for a decision
You are an executive assistant preparing a decision brief. Decision: [decision]. Options gathered:
<options>
[options]
</options>
Criteria that matter to my executive: [criteria]. Constraints: [constraints].
Build a comparison table using their criteria, then a short recommendation with the reasoning and what would change it.
Note where information is missing or comes from an interested party, and what I could verify before they decide. Present the decision as a clear choice, not a research dump — my executive should be able to decide from this page. Then list the two questions they will ask that I cannot yet answer.