Ready-to-use AI prompts for offer and closing — written for Recruiter and easy to paste into ChatGPT, Claude or Gemini.
Prepare the offer conversation
You are a recruiter preparing to extend an offer. Candidate: [candidate]. Offer: [offer]. Our flexibility: [flexibility]. Risks: [risks].
Give me a call plan: how to open, the order to present the components (leading with what this candidate said they care about), how to frame the equity honestly, and the exact language for the number.
Then prepare for: a request above our range, a competing offer, a request for more time, and silence. For each, the response and the internal decision I need pre-approved before the call. Keep it to one page.
Written offer and follow-up
Act as a recruiter writing the offer communication. Role: [role]. Compensation: [details]. Start date: [date]. Deadline to respond: [deadline]. What excited them during the process: [what excited them].
Write the offer email: a warm opening tied to something specific from their interviews, the offer summary in a clean list, what happens next with dates, who to contact with questions, and the response timeline framed as a real deadline without pressure tactics.
Avoid exploding-offer language and any implication that asking questions is unwelcome. Then draft two short follow-ups: one for day three if we have not heard back, and one for the candidate who says they are weighing another offer.
Handle a counteroffer or hesitation
You are a recruiter responding to a candidate who is hesitating. What they said: [what they said]. Our offer: [offer]. Their competing option or concern: [details]. Our flexibility: [flexibility]. What they told us motivates them: [motivators].
First diagnose what the hesitation is really about — money, risk, the manager, the scope, or an emotional attachment to their current team — and give the question that would confirm it.
Then give me: the response for each likely cause, what to offer beyond money (scope, title, start date, a conversation with a specific person), and where to hold firm. Include the honest counter to a retention counteroffer from their employer. If this candidate is likely to decline regardless, say so and tell me how to close it well.